Treatment records for injectable practices
InjectConsent turns the two minutes before the first injection into a complete, signed, timestamped record. Nothing is left for the end of the day, because by then the vial is in the sharps bin and the memory is gone.
The chart gap
Every injector knows the pattern. The day runs long, three charts sit half finished, and the one patient who calls with a question is the one whose lot number never made it onto the record.
A stack of signed forms lives in a drawer, and the version the patient actually signed in March is not the version you revised in June. When a complaint arrives, proving which document was in front of her takes hours of digging.
Average of 3.5 hours per disputed caseThe carton goes in the trash, the vial goes in the sharps container, and the lot gets copied from memory at 7 p.m. If a manufacturer notice lands, you cannot say with certainty which patients received that lot.
One recall check, 2 full days of chart reviewDifferent phone, different window, different angle, and the comparison at two weeks proves nothing to a patient who remembers her face differently than the camera did. Photo quality is the single most common reason a touch up conversation goes sideways.
Roughly $340 in unbilled correction timeThe touch up window is short and the reminder lives on a sticky note or in your head. Patients who miss it either accept a result they are quietly unhappy with or quietly book somewhere else.
Around 14 percent of patients never rebookHow it works
Nothing here asks you to leave the room, open a laptop, or do a second pass after the last patient. The record closes when the patient stands up.
Tap the appointment and the record opens with her history already loaded: last treatment date, product used, units by region, and any note you left about how she responded. Nothing to search, nothing to retype.
She reads and signs the version you have published today, with the risks and alternatives specific to the product and the region being treated. The signature, the document version and the timestamp lock together and cannot be edited afterward.
Point the camera at the carton to capture product, lot and expiration in one read. Then tap the face map where you inject and enter units per point, so the record shows exactly what went where.
A guided overlay holds the same three angles and the same framing every visit, so the two week comparison is honest. The recall is written the moment you close the record and the reminder goes out on schedule.
What is in the record
Six parts of the record, each one built around a question somebody will eventually ask you: what did she sign, what did you use, where did it go, and what happened after.
Publish a consent document per product and per region, and the record stores the exact version she signed with her signature and the time. When you revise the wording, past records keep the language they were signed under.
Scan the carton and the product name, lot and expiration land in the record without a keystroke. Search any lot later and you get the full list of patients who received it, in seconds rather than an afternoon.
Tap the point, enter the units, and the map keeps the pattern for next time so you can repeat or adjust with intent. Totals by region roll up automatically for the note and for your product usage report.
A ghosted overlay of her last set holds the angle, distance and head position, so the two week and three month comparisons are worth showing her. Photos attach to the treatment, not to a camera roll.
Closing the record schedules the follow up automatically, with a text and email in your own wording. If she does not respond, the task lands on the front desk list instead of quietly disappearing.
See units dispensed by product, by provider and by month, with waste flagged where the drawn amount and the recorded amount disagree. It is the number you need when a distributor rep quotes you a tier.
What changes in the first quarter
These come from 318 practices using InjectConsent as their treatment record, measured against the three months before they started. Nothing here requires new staff or a new schedule.
Charting happens during the appointment instead of after it. Across a twelve patient day that is close to two hours you do not spend at the desk once the last patient has gone.
Every unit dispensed carries a scanned lot and expiration. A manufacturer notice becomes a search, not a two day review of paper charts and text threads.
The two week recall is written automatically and chased once. Practices see more patients returning inside the window, which is where a modest correction costs you five minutes instead of a refund.
Drawn versus recorded units get compared every week, so partial vials and overdraws surface while you can still act on them. The median single location practice recovers this much in the first year.
Who this is built for
We built the record around the rooms we sat in: a single injector renting a suite, a four provider med spa with a shared front desk, and a group with a medical director who reviews charts she did not write.
You are the injector, the front desk and the inventory manager. The record has to close itself, because there is nobody down the hall to finish it for you. Recall texts go out in your own words and land as replies to your business line.
One consent library, four injecting styles and a coordinator who needs the recall list without seeing the clinical note. Role based access draws that line for you, and the weekly product report shows units by provider without anybody feeling audited.
A medical director signing off on charts across three addresses needs a review queue, not a shared drive. She sees new records by location, opens the photo set and the site map together, and signs without calling anyone.
From the treatment room
"I used to reconstruct four charts every evening from a notepad and my own handwriting. Now the record is closed before she picks up her purse, and the lot is scanned instead of remembered. The first time a rep asked me about a specific lot I had the patient list in about forty seconds."
"The photo overlay is the part my patients notice. Same angle, same light, every visit, so at two weeks we are looking at the same face rather than arguing about a phone picture. My correction appointments dropped and my before and after library is finally usable."
"We run six injectors across two locations and consent was the thing that kept me up. One version, published once, signed on the tablet, locked to the treatment. My compliance binder went from a three inch folder to a saved search."
Pricing
Unlimited treatment records, unlimited photo storage and unlimited consent documents on every plan. You are never charged more for a busy month.
$79
per month, one injecting provider$169
per month, up to four providers$339
per month, unlimited providers and locationsEvery plan is billed monthly in US dollars and can be cancelled at any time from your account settings. No annual contract, no setup fee, and your records stay exportable for as long as your account is open.
Questions we get on the demo call
The price on this page is the price on the invoice. Solo Injector is $79 per month for one injecting provider, Med Spa is $169 per month for up to four, and Multi Provider is $339 per month with no cap on providers or locations. There is no setup fee, no per record charge and no storage tier for photos. If you add a fifth injector mid month we move you up and prorate the difference rather than backdating it.
Most single location practices are live the same week. We import your consent documents, set up your product list with the brands you actually stock, and build your face map templates in one working session of about ninety minutes. Injectors typically chart their first three or four treatments with us on the call and then keep going alone. Groups with several locations usually take two weeks, mostly to agree on one shared consent library.
Records are stored encrypted at rest in US data centers and encrypted in transit. Access is role based, so a front desk coordinator sees the schedule and the recall list but not the clinical note or the photo set. Every view, edit and export is written to an audit history you can read yourself. We sign a business associate agreement with every practice before you enter a single patient, and we never use your clinical data to train anything.
InjectConsent reads your appointment book so records open from the schedule, and it writes the visit summary back when you close them. We connect to the booking and point of sale systems most US med spas use, and where a direct connection does not exist we offer a scheduled CSV sync and a documented API. Photos and records export as PDF and JSON at any time, so nothing you enter is trapped here.
You cancel in your account settings and the plan ends at the close of the current billing month. We do not ask for a reason and we do not require a phone call. Before the account closes you can export every treatment record, consent PDF and photo set in a single archive, and we keep that archive available to you for thirty days after the last payment. After that we delete it.
Injectors raise this before anything else on a demo call, and the concern is a legitimate one. The flow was timed against experienced injectors in real clinic days, and consent, lot scan and site mapping together run about one hundred seconds before the first injection. The photo set adds roughly forty. What you get back is the nine minutes you were spending on that chart later in the evening, which is why the practices that were most sceptical on the demo tend to be the ones still using it a year on.
The Injection Room
Practical reporting on consent, product handling, scope of practice and clinic economics for nurse injectors and med spa owners.
Talk to us
Tell us what you inject, how many providers you have and where the record currently falls apart. We will run a demo against your real workflow rather than a scripted one, and we will tell you honestly if you are better off waiting.
We reply to every request ourselves, usually within one business day. No newsletter, no call sequence. If you would rather skip the form, our inbox at jimenezjulien42@gmail.com takes questions on consent wording, lot capture or recall timing.
